Website Privacy Policy

Our Commitment to Privacy

At Autonomic, we believe understanding the brain begins with trust.

Our mission is to help people better understand the relationship between their brain and their behaviour. That requires us to protect personal information with the same care and responsibility we apply to the science and technology behind our platform.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you. It applies to our website, the Autonomic Intelligence Platform, our applications, research activities, and any products or services we provide (collectively, the "Platform").

Our approach to privacy is guided by a few simple principles:

• We collect only the information reasonably necessary to provide and improve the Platform.
• We are transparent about how personal information is used.
• We design our systems with privacy and security in mind.
• We use de-identified information whenever practical to advance scientific research and improve the Platform.
• We do not sell personal information.
• We believe individuals should understand how their information supports their experience and remain informed about the choices available to them.

Autonomic Technologies, Inc. ("Autonomic," "we," "us," or "our") is a Delaware corporation that develops and operates the Autonomic Intelligence Platform.

The Platform is a neuroscience-informed technology platform designed to help individuals better understand, measure, monitor, and improve brain performance. It combines behavioural science, artificial intelligence, and Human Validation to deliver personalized insights while supporting responsible innovation, scientific research, and user safety.

Our Platform may be provided directly to individuals or through colleges, universities, employers, athletic organizations, healthcare organizations, or other participating partners.

By accessing or using the Platform, you acknowledge that your personal information will be collected, used, disclosed, and protected as described in this Privacy Policy.

1. Information We Collect

We collect personal information that is reasonably necessary to provide, improve, secure, and evaluate the Platform. The information we collect depends on how you use the Platform and the features you choose to access.

Account Information

When you create an account, we may collect information such as:

• Name
• Email address
• Age range
• Gender (optional)
• Institution, employer, or organization
• Program, department, year of study, or similar organizational information where applicable
• Account credentials and preferences

Brain Performance Information

As you use the Platform, you may choose to provide information that helps us understand your brain performance and personalize your experience. This may include:

• Check-ins and reflections
• Survey and questionnaire responses
• Habit tracking and routines
• Goals and progress
• Sleep, stress, mood, energy, and focus information
• Exercise, nutrition, and lifestyle habits
• Academic, work, or personal challenges
• Other information you voluntarily choose to share through the Platform

Providing this information is generally voluntary; however, some features may require certain information to function as intended.

Support and Communications

If you contact us or interact with our team, we may collect information you provide when you:

• Request support
• Participate in onboarding
• Submit feedback
• Complete surveys
• Communicate with Autonomic

Information Collected Automatically

When you use the Platform, we may automatically collect certain technical information, including:

• IP address
• Device and browser information
• Operating system
• Log and session information
• Platform usage and feature interactions
• Referral information
• Cookies and similar technologies

We use this information to operate the Platform, improve performance, maintain security, understand how the Platform is used, and enhance the overall user experience.

2. Sensitive Personal Information

Some information you choose to share through the Platform may be considered sensitive personal information under applicable privacy laws. This may include information about your mental wellbeing, emotional state, lifestyle habits, or other aspects of your health and personal experiences.

We collect this information only when you choose to provide it or where it is reasonably necessary to deliver the Platform and its features.

Sensitive personal information is used only for the purposes described in this Privacy Policy, including providing personalized insights, supporting Human Validation, improving the Platform, conducting approved research, and maintaining user safety.

Where required by law, we rely on your consent to collect and use sensitive personal information. You may withdraw your consent at any time, subject to legal, contractual, operational, or safety obligations that require us to retain or continue processing certain information.

3. How We Use Personal Information

We use personal information to operate, improve, and protect the Platform while providing a personalized experience for our users.

Depending on how you use the Platform, we may use personal information to:

• Create and manage your account.
• Deliver personalized insights, routines, and recommendations.
• Understand and improve brain performance over time.
• Provide Human Validation where appropriate.
• Respond to support requests and communicate with you.
• Monitor platform performance, quality, and user engagement.
• Improve our products, services, and Artificial Intelligence Systems.
• Conduct scientific research and validate the effectiveness of the Platform using aggregated or de-identified information where appropriate.
• Detect, investigate, and respond to safety concerns, misuse, fraud, or security incidents.
• Comply with applicable laws, contractual obligations, and regulatory requirements.

We strive to use the minimum amount of personal information reasonably necessary to fulfill these purposes.

4. Human Validation, Safety, and Crisis Response

The Autonomic Intelligence Platform combines Artificial Intelligence Systems with Human Validation to help deliver a safe, reliable, and personalized experience.

Artificial Intelligence assists in generating recommendations, identifying patterns, and supporting platform operations. Where appropriate, trained Human Validators review or validate certain content to help maintain quality, improve recommendations, support user safety, and ensure the responsible operation of the Platform.

Human Validation may occur for purposes including:

• Quality assurance and platform improvement.
• Validation of AI-generated recommendations.
• User support.
• Safety and crisis assessment.
• Investigation of suspected misuse or violations of our Terms or Community Standards.
• Legal, regulatory, or contractual compliance.

Access to personal information is limited to authorized personnel whose responsibilities require it. We use role-based access controls and the principle of least privilege to help ensure personal information is accessed only when necessary and only by appropriately trained individuals.

Crisis and Safety Situations

Autonomic is not an emergency service, crisis hotline, healthcare provider, or substitute for professional medical or mental health care.

If we reasonably believe there is a risk of serious harm to a user or another person, we may review relevant information and take reasonable steps to help protect safety.

Depending on the circumstances and where permitted or required by law, these steps may include:

• Escalating information for additional review.
• Recommending appropriate support resources.
• Contacting a designated institutional representative.
• Contacting an emergency contact where appropriate.
• Contacting emergency responders, healthcare providers, or law enforcement where reasonably necessary or legally required.

Any information disclosed during a safety or crisis situation will be limited to what is reasonably necessary to address the identified risk.

5. Institutional Programs

The Platform may be provided through a college, university, employer, athletic organization, healthcare organization, or other participating institution.

When the Platform is offered through an organization, Autonomic may provide that organization with aggregated or de-identified reporting to help evaluate program participation and overall effectiveness. Depending on the program, reporting may include information such as:

• Platform engagement
• Brain performance trends
• Habit adoption
• Program participation
• Service utilization
• Outcome measurements
• Population-level wellbeing trends

Except where required or permitted by law, authorized by you, or provided for under an applicable agreement, Autonomic does not disclose identifiable personal information to participating organizations.

Many institutional customers operate under separate agreements governing privacy, security, reporting, data processing, and regulatory compliance. Where applicable, those agreements supplement this Privacy Policy.

6. Artificial Intelligence

Artificial Intelligence is an important part of the Autonomic Intelligence Platform, but it is not intended to replace human judgment.

We use Artificial Intelligence Systems to help:

• Personalize recommendations and routines.
• Identify meaningful behavioural patterns and trends.
• Improve the relevance of educational content and interventions.
• Support Human Validation processes.
• Improve the quality, safety, and effectiveness of the Platform.

Where appropriate, AI-generated outputs may be reviewed, validated, modified, or overridden by trained Human Validators.

Artificial Intelligence is used to support decision-making within the Platform and should not be relied upon as medical, psychological, educational, or clinical advice.

7. Research and Platform Improvement

Scientific research is central to Autonomic's mission.

To improve the Platform and advance our understanding of brain performance, we may use aggregated or de-identified information to:

• Improve the Platform and user experience.
• Validate the effectiveness of interventions.
• Improve Artificial Intelligence Systems and Human Validation processes.
• Develop new Brain Performance Intelligence capabilities.
• Conduct scientific and academic research.
• Support collaborations with research institutions.
• Publish research findings.
• Advance the understanding of brain performance and human behaviour.

Where required, research activities are conducted under applicable ethics approvals and legal requirements.

Whenever practical, research is performed using aggregated or de-identified information rather than information that directly identifies individuals.

8. Artificial Intelligence, Research, and Platform Improvement

Autonomic is committed to continuously improving the quality, safety, and effectiveness of the Platform.

To support these efforts, we may use aggregated, anonymized, or de-identified information generated through the Platform to:

• Improve Artificial Intelligence Systems and Human Validation processes.
• Improve the quality and accuracy of recommendations.
• Evaluate the effectiveness of routines, interventions, and educational content.
• Develop new Brain Performance Intelligence capabilities.
• Better understand behavioural patterns and outcome trends.
• Conduct scientific research and validate research findings.
• Enhance the safety, quality, and performance of the Platform.

Autonomic does not use identifiable personal information to train publicly available artificial intelligence models.

Where information is used for research, analytics, or platform improvement, we take reasonable measures to remove or reduce direct identifiers and minimize the risk of re-identification.

Where available, you may choose to opt out of the use of your personal information for research, analytics, or product improvement by adjusting your account settings or contacting us at [email protected].

Choosing to opt out will not affect our ability to process information that is reasonably necessary to:

• Provide and secure the Platform.
• Deliver requested services.
• Support Human Validation and safety monitoring.
• Investigate misuse or violations of our Terms or Community Standards.
• Respond to crisis or imminent safety situations.
• Comply with applicable laws and contractual obligations.

Models, algorithms, and platform improvements developed using previously aggregated, anonymized, or de-identified information remain the intellectual property of Autonomic and may continue to be used, provided they do not identify any individual.

9. Disclosure of Personal Information

We do not sell personal information.

We may disclose personal information only where reasonably necessary to operate the Platform or where required or permitted by law. This may include disclosures:

• To trusted service providers that help us operate the Platform.
• To affiliated companies within the Autonomic group of companies.
• To participating institutions where authorized, required by contract, or permitted by applicable law.
• In connection with a merger, acquisition, financing, investment, or corporate restructuring.
• To comply with legal obligations or lawful requests from public authorities.
• To investigate fraud, security incidents, misuse of the Platform, or unlawful activity.
• To protect the rights, safety, or property of our users, Autonomic, or others.

All service providers and authorized third parties are required to protect personal information and may use it only for the purposes for which it was disclosed.

10. International Data Transfers

Your personal information may be stored, processed, or accessed in Canada, the United States, or other jurisdictions where Autonomic or our trusted service providers operate.

Where personal information is transferred across borders, we take reasonable steps to ensure it remains protected through appropriate contractual, technical, and organizational safeguards, as required by applicable law.

11. Security

Protecting your personal information is fundamental to how we design and operate the Platform.

We maintain a layered security program that includes administrative, technical, organizational, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction.

These safeguards may include:

• Role-based access controls
• Authentication and identity management
• Encryption of data where appropriate
• Audit logging and security monitoring
• Vendor and third-party security assessments
• Confidentiality obligations for personnel
• Operational policies and procedures
• Access based on the principle of least privilege

While no system can guarantee absolute security, we continuously evaluate and improve our security practices to help protect the information entrusted to us.

12. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Provide and improve the Platform.
• Fulfill contractual obligations.
• Conduct research and reporting.
• Comply with legal and regulatory requirements.
• Resolve disputes.
• Maintain the security and integrity of the Platform.

When personal information is no longer required, we securely delete, anonymize, or otherwise dispose of it in accordance with our retention practices and applicable law.

13. Your Privacy Rights

Depending on where you live and the laws that apply to you, you may have the right to:

• Access your personal information.
• Correct inaccurate or incomplete information.
• Request deletion of your personal information.
• Request a copy of your personal information.
• Withdraw consent where consent is the legal basis for processing.
• Object to or restrict certain processing activities.
• Request information about how your personal information is used.
• File a complaint with the applicable privacy regulator.

To exercise any of these rights, please contact us at [email protected].

To protect your privacy, we may ask you to verify your identity before responding to your request.

14. Children's Privacy

The Platform is not intended for children under the age of 16 unless participation is authorized through an approved program and all required permissions or legal authority have been obtained.

We do not knowingly collect personal information from children in violation of applicable law.

15. Cookies and Analytics

We use cookies and similar technologies to:

• Operate and maintain the Platform.
• Improve functionality and user experience.
• Measure engagement and platform performance.
• Understand how the Platform is used.
• Support security and fraud prevention.

Most web browsers allow you to manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the Platform.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our Platform, legal obligations, or business practices.

When we make material changes, we will provide notice through the Platform, by email, or by other appropriate means where required by law.

The "Effective Date" at the top of this Privacy Policy indicates when it was last updated.

17. Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact us:

We are committed to protecting personal information and maintaining the trust of everyone who uses the Autonomic Intelligence Platform.